This Entry is designed to help users add different calendars to their Outlook. Some users in our agency work closely with others and need to know if they have meetings or any activities planned. Also, some users wish to add the calendars assigned to different rooms so they know if it is available for meetings.
Step 1: Open Outlook
On all workstations, there is a mail icon that will take the users to outlook. A copy of it is shown in Figure A. Double click this icon on your desktop and login when prompted
Step 2: Open Outlook Calendars
After logging in, proceed to the bottom left corner of the screen and click the calendar icon. This will take you to your outlook calendar
(Refer to Figure B)
Step 3: Find Directory Calendars
In the top of the calendar, you will see different actions that you can do. The second one is to "Add Calendar." Click it and a dropdown box will appear, select "From Directory" from the list. Figure C has a detailed figure of how to do this.
Step 4: Import Your Calendar
There will be two text boxes. Select the top one and begin typing the name of the calendar or user's name to access their calendar. Once you find the user or room you would like to add, select it and press "Open."
(Refer to Figure D)
*The calendar will not appear instantly, in some cases it will take up to 10 minutes to sync all the different events onto your calendar.*
*These changes will also appear in Outlook 2016, but may take a few minutes to sync after opening Outlook 2016*